In staffing the reason to call is an open req, and reqs close. Montana works the companies that are hiring right now, puts the role and the last conversation on the screen before each dial and keeps the hiring manager and HR lead on one account.
Free. No signup. About a minute. He reads your site and shows who he'd call.
By Nabil Irfan, founder of Sales Montana · Updated
Usually two people at the same company. The hiring manager owns the problem: the warehouse supervisor short three pickers, the controller who needs a staff accountant by month end, the clinic manager covering shifts. HR or talent acquisition owns the process and the vendor list. Win the manager and HR still has to approve you; win HR and you still need a req from the manager.
The best list is a list of open roles. Job boards and company career pages show who is hiring, for what and since when. A role that has stayed posted for weeks is a strong reason to call. Export those companies and import them. For light industrial and local desks, Montana can also search by business type and city, say manufacturers or distribution centers in your metro.
Lead with the role. "I saw the forklift operator opening has been up for a few weeks. Is it still open?" That gets a yes or no in five seconds.
Objections you will hear on most calls:
A good next step is a job order on one role, an intake call with the hiring manager or two candidate profiles in their inbox the same day.
Montana reads your website to learn which roles and industries you place and who hires for them, then drafts a first campaign for you to check.
The hiring manager and the HR lead are contacts on the same company, so calls, emails and notes from both sit on one history. When the manager gives you the HR lead's name, Montana proposes the new contact for the recruiter to accept.
After a good call he drafts the email from what was said: the role, the pay range, the start date. It goes from the recruiter's own mailbox with reply-all as the default, so HR stays on the thread. Nothing changes until the rep taps Accept, and every action has an Undo.
Every qualifying call is transcribed and scored, and the reached role field shows how often you got the manager and how often the front desk. When "we already have an agency" turns up on most calls, you see it within a week.
Reqs are short-lived, so the cadence should be tight at the start: a call the day you see the role, a second call two days later, an email with one candidate profile and a third call before the week is out. After that, loop the last step every thirty days.
If a manager says to call back Thursday after interviews, Montana books the callback for Thursday in their time zone, and the dialer holds the lead until then.
How do two recruiters avoid calling the same client?
The company is the unit, so every call, email and note from every desk lands on one account page. Imports match on phone number and then domain, so a client who appears on two job boards becomes one company.
Will Montana pull job posts for us?
He searches by business type and place. To work from job posts, export the hiring companies from the job board or your sourcing tool and import them as CSV or XLSX. You map the columns once and the import remembers the shape.
Can hiring managers call us back on the same number?
Yes. Your numbers take calls as well as make them. An inbound call is matched to a company by the number it came from, so the recruiter who answers sees who it is. Inbound is never blocked by a usage limit.
Can we text clients and candidates?
Once your workspace has its 10DLC registration, which takes a few days. Text opt-outs are held apart from the do-not-call list, so a text opt-out blocks messages without touching the dialer.
He reads your site and shows which hiring companies he'd call first, before you have given us an email.
We run Montana for staffing and recruiting teams today. See the other industries Montana runs outbound for.